Supercharge your Google Apps or Gmail account for upload by email services

Save to Instapaper. Clip to Evernote. Save in SugarSync. The cloud services we utilize today work seamlessly when they are installed on your computer but what if you aren’t on your home computer? How are you going to send all those awesome articles you’re reading at work to your Instapaper or Evernote accounts?

Well, there is already a solution…but it’s not very useful. A lot of cloud services now allow you to upload via email to your account. When you go into your account settings, there will be an automatically generated email with an ugly, hard to remember email address there for you. So how are you supposed to remember an email address like [email protected]? Let’s be honest…you’re not going to. You could enter it in your address book but what good is that going to do you? Wouldn’t it be better to remember something like [email protected]?

With a simple hack, you can turn your Google Apps or Gmail account into a supercharged inbox for all of your accounts that support upload by email. The best part is anything you send to these addresses will never go in your inbox. Google Apps or Gmail simply act as a pass through service and forward it onto the correct account. This only takes a few minutes to set up:

In Google Apps:

1. In your domain management settings, under your user name, set up a catch-all email account associated with your email address. Each domain is allowed one to be associated with a specific email address. Typically it will show as [email protected]. This works well if you only have one or a few email addresses on your Google Apps account. An alternative to a catch-all is to setup specific alias email addresses for each service and associate it with your email address. For example, [email protected] and [email protected].

2. In mail settings, create a new filter for the upload by email service you want to create an alias for. In the “To” field, enter the name of the alias email address (i.e. [email protected]). Use the name of the service so you will always remember it. Then hit next.

3. In the next window there are multiple check box selections. Check “Skip the Inbox” and “Forward to”. In the “Forward To” text box enter the email address given to you by the upload by email service. Typically those will be found in settings and look similar to this: [email protected].

4. Save the filter and repeat for each upload via email service you have. Then you only have to remember simple addresses of the appropriate service. [email protected] becomes [email protected].

In Gmail:

With Gmail it’s slightly different but overall it’s the same concept:

1. In mail settings, create a new filter for the upload by email service you want to create an alias for. In the “To” field enter the name of the alias email address. With a regular Gmail account you enter your account name (your normal email address before the @ symbol, i.e. [email protected]), add a + symbol, then type the name of the service. So it ends up looking like this: [email protected]. Then click next.

2. In the next window there are multiple check box selections. Check “Skip the Inbox” and “Forward to”. In the “Forward To” text box enter the email address given to you by the upload by email service. Typically those will be found in settings and look similar to this: [email protected].

3. Save the filter and repeat for each upload via email service you have. Then you only have to remember simple addresses of the appropriate service. [email protected] becomes [email protected].

Like I mentioned before, anything you send to these addresses will never go in your inbox. Google Apps or Gmail simply act as a pass through service and forward it onto the correct account.

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